Editorial Roles and Responsibilities

• Editors in Chief: Oversees the overall direction, quality control, and decision-making.
• Editors: Handle article submissions.
• In-House Editors: Manage specific sections (e.g., research articles, reviews, plagiarism check).
• Editorial Advisory Board Members: Assess submitted articles for academic quality and originality.
• Legal Editors: Handling legal issues.

Publishing Process

To publish the E-journal digitally (open-access platform, university website) with DOI integration (Digital Object Identifiers for citation). Each article will have a DOI assigned to make it easier for scholars to cite and reference the journal.

Publishing Platform: YBN University Publication

Publishing Frequency: Quarterly (March, June, October, and December).

Indexing: Choose a platform that allows for indexing in key databases like Google Scholar, JSTOR, PubMed, Scopus, UGC, or others relevant to your field.

Submission Guidelines

• Submission Process: Authors should submit articles by email.
• Formats Accepted: Submissions should be in Word format.
• Word Count Limit: Expected length of submissions (e.g., 2000-5000 words for research articles).
• Article Type: Accepted submissions include full research articles, short communications, literature reviews, and case studies.
• Originality: All submitted works should be original and unpublished.

Citation and Referencing

Style Guide: Authors must follow the APA (American Psychological Association) referencing and citation style.

Manuscript Formatting

• Title Page: Should include the article title, author(s) full name(s), and institutional affiliations.
• Abstract: Provide guidelines for writing a concise abstract (usually between 150-250 words).
• Keywords: Limit the number of keywords (eg., 5-7 keywords) that are relevent to the article.

Headings and Formatting Guidelines

• Main Headings (Level 1): Typically in bold, larger font (e.g., 14-16 pt).
• Subheadings (Level 2): Slightly smaller font than the main headings (e.g., 12-14 pt), often bold or underlined.
• Sub-Subheadings (Level 3): Can be italicized or underlined, and should be in the same font size as subheadings (e.g., 12 pt).
• Alignment: Headings should be left-aligned for clarity and easy reading.
• Spacing: Ensure there is sufficient space between the headings and the text that follows (typically one line before and after the heading).

Figures, Tables, and Appendices

• Figures:
• Placement: Figures should be placed near the relevant text, either above or below the paragraph that refers to them.
• Numbering: Figures should be numbered sequentially (e.g., Figure 1, Figure 2, etc.).
• Caption: Each figure should have a caption underneath it, describing its content in italics (2-3 sentences max).
• Resolution: Images should have a resolution of at least 300 dpi for print publications and 150-200 dpi for online journals.
• File Format: Preferred formats are JPEG or PNG for images, and EPS or PDF for vector-based figures (e.g., graphs).
• Tables:
• Placement: Tables should appear close to the section of text where they are referenced.
• Numbering: Tables should be numbered sequentially (e.g., Table 1, Table 2, etc.).
• Caption: Tables should have captions above them, briefly describing their contents.
• Format: Ensure tables have clear borders, consistent font size, and minimal lines.
• Font: The font should match the rest of the document (e.g., Times New Roman, size 10-12 pt).
• Appendices:
  • Placement: Appendices should be placed at the end of the document. They can contain supplementary information such as raw data, detailed calculations, or additional explanations.
  • Numbering: Each appendix should be labeled as "Appendix A," "Appendix B," and so on, if there are multiple appendices.
  • Reference: Refer to appendices in the main text by their label (e.g. "as shown in Appendix A"). Each appendix should be introduced and explained brifely in the main text
  • Language: Submissions must be in English or Hindi.

Ethical Guidelines

• Plagiarism Check: Authors must submit articles with a plagiarism report (using tools like Drill Bit).
• Conflict of Interest: Authors should disclose any potential conflicts related to their article.
• Ethical Research Standards: If applicable, authors should provide ethical approval details (e.g., research involving human or animal studies).

Submission Fees

• Rs 1000/- per article (INR)
• $15 per article (USD)

Peer Review Process

Double-Blind Peer Review: Both the reviewer and the author remain anonymous during the review process.

• Step 1: Authors submit their manuscripts to the editorial team.
• Step 2: The editor assigns reviewers based on their expertise.
• Step 3: Reviewers provide feedback on strengths, weaknesses, and suggestions.
• Step 4: Authors revise and resubmit based on feedback.
• Step 5: The editor makes the final publication decision (accept, revise, or reject).

Funding and Budgeting

• Funding Sources: Funding may be sought from the university, grants, sponsorships, or advertisements.
• Processing Fees: Determine if there are any article processing charges for open access.

Legal and Ethical Considerations

• Copyright and Ownership: Clearly define ownership rights of articles, images, and materials published.
• Ethics Policy: Ensure guidelines for avoiding plagiarism, conflicts of interest, and research integrity.
• Grievance Handling: Establish a system for addressing ethical issues in published content.

Journal Launch and Promotion

Creating a Journal Website: Develop an official portal for hosting articles, submission guidelines, and editorial board details.

Review and Evaluation

• Annual Review: Evaluate the journal's success, readership, and academic impact.
• Feedback Collection: Gather feedback from authors, readers, and reviewers to make improvements.

Documentation and Record-Keeping

Maintain records of submissions, peer reviews, editorial decisions, publications, and financial transactions.

Periodic Reports

Submit periodic reports to the university's academic committee or administration detailing the journal's progress, impact, and financial status.

Article Withdrawal Policy

Once accepted for publication, authors may only withdraw their articles under exceptional circumstances, such as conflicts of interest or significant errors discovered in the manuscript.

Changes to Policy

YBN University reserves the right to modify these policies at any time. Authors will be notified of any changes that may affect their submissions.

The rules governing this journal serve as a roadmap to guide the entire process, from conceptualization to launch, ensuring the successful re-establishment and operation of the academic journal at YBN University.